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Privacy Policy 

Overview

This Privacy Policy, effective as of December 1, 2021, outlines the practices of Sophus Technology Inc., a corporation with its registered office located at 221 N. Broad Street, Suite 3A, Middletown, DE 19709, United States, and its affiliates (collectively, “Sophus”) regarding the collection, use, disclosure, and processing of personal information in connection with your interactions with Sophus through its websites, including the SophusX Platform (“the Websites”), social media pages that reference this Privacy Policy, in-person engagements, Sophus events, and other offline sales and marketing initiatives. This document explains the objectives behind processing personal data by Sophus concerning the Websites, cookie usage, and your rights regarding your personal data. Users are advised to review this Privacy Policy thoroughly before engaging with the Websites.

Sophus may acquire personal data about you both directly (when you are prompted to provide such data) and indirectly through our interactions with you via online platforms, offline events, email, or telephone communications, and through engagement with our websites, or from third-party data sources. These personal data will be utilized strictly in line with the objectives outlined in this Privacy Policy. Sophus is dedicated to the protection of the personal information it collects.

Objectives of Data Processing

Sophus processes your personal information to conduct its business operations, to inform you and provide access to products and services that might be of interest to you. The purposes for which your information may be used include, but are not limited to: contacting you as necessary; informing you of changes to the Websites and offering potentially beneficial services (assuming you have not declined such services); responding to your inquiries; enabling secure usage of our Platform for you or your organization as customers; marketing and customizing products and services to your or your organization’s preferences; conducting transactions and processing orders; enhancing, securing, and optimizing the functionality of our sites, products, and services; providing support regarding our products; and ensuring compliance with legal obligations, including opt-out requests.

Data Controller and Usage

Sophus shall be the data controller responsible for the processing of personal data in connection with the Websites. Where necessary, Sophus may engage third-party service providers, including but not limited to distributors, resellers, service providers, and entities within the public, government, judicial, and law enforcement sectors. In such instances, Sophus will disclose your personal data to these third parties as required.

Sophus commits not to sell, distribute, or disclose your personal data to third parties outside its organization without your explicit consent, except as required by law.

Data Collection and Processing

Sophus is authorized to process both offline and online personal information about you. Offline data may be collected through direct interactions with you during in-person meetings, marketing events, conferences, workshops, or other gatherings. Online data may be gathered from your activities on our websites, such as (pre-)sales inquiries, or interactions with Sophus through email or telephone. Additionally, online data may be sourced from third-party data aggregators without a direct relationship with you and through the use of cookies and similar technologies on our or third-party sites.

The personal data collected may be required or voluntarily provided by you for the purposes of accessing the Websites or utilizing the Services offered. The processing objectives include, but are not limited to, providing and optimizing the Websites and its Services, processing inquiries, comments, job applications, and other services initiated through the Websites.

Personal data that Sophus may collect, and process includes, but is not limited to:

  • Personal identifiers such as name, physical address, email addresses, and telephone numbers.
  • Visual data like photographs and testimonials.
  • Employment-related data including company name, size, location, and your role;
  • Publicly available data, such as social media posts;
  • Digital identifiers like mobile device identifiers or browser cookie IDs;
  • Internet or other electronic network activity information, including IP addresses, geographic location, browser and device information, and interaction data with our sites.

Data Retention and Deletion Policy

Sophus commits to retaining personal data solely for the duration necessary to fulfill the specified purposes, except as required to adhere to statutory retention obligations or applicable legal retention periods. Upon an individual’s request or the expiration of these periods, Sophus will undertake the deletion of personal data. In instances where technical constraints impede the complete erasure of data from our systems, Sophus will enact appropriate safeguards to preclude any further processing of such data.

Sensitive Personal Data

Sophus does not engage in the collection of sensitive personal data (e.g., revealing political opinions, religious beliefs, or information regarding health or sexual orientation) through its websites.

Data Security Measures

Sophus has implemented suitable technical and organizational measures to protect personal data against loss or unauthorized use. Individuals with access to personal data on behalf of Sophus are bound by confidentiality obligations.

Individual Rights

Individuals possess certain rights over their personal data, subject to local data protection legislation, including but not limited to:

  • The right to access personal data held by Sophus;
  • The right to correction of inaccurate or incomplete personal data;
  • The right to deletion of personal data, within the bounds of legal obligations;
  • The right to restrict processing of personal data;
  • The right to data portability to another data controller, where feasible;
  • The right to object to processing based on legitimate interests, including direct marketing and sharing with third parties for their direct marketing;
  • The right not to be subjected to decisions based solely on automated processing, including profiling, with significant legal effects. Note: Automated decision-making does not occur on our websites;
  • The right to withdraw consent for data processing at any time, without impacting the legality of processing conducted prior to consent withdrawal.

To exercise these rights, individuals should contact Sophus’s Data Security Team at [email protected]. Sophus aims to respond to all valid requests within one week and may contact the individual for further information if necessary. 

Cookies and Log Files

Sophus, along with its partners, reserves the right to collect and analyze data pertaining to the usage of the Websites. This includes, but is not limited to, domain names, number of hits, pages visited, previous and subsequent sites visited, and the duration of user sessions. Such data collection may serve purposes of advertising, targeting, or personalization, facilitated through the use of cookies. A cookie is a small data file that may be sent to and stored on your device during your visit to the Websites. Users have the option to disable cookies by adjusting their browser settings. However, disabling cookies may impact the user experience on the Websites.

Third-Party Advertisers

Third-party vendors, including but not limited to Google, may display Sophus advertisements on various websites across the internet. These vendors utilize cookies to tailor advertisements based on a user’s previous visits to the Sophus website. Users may opt out of Google’s cookie usage for advertising by visiting the Google advertising opt-out page (https://policies.google.com/technologies/ads)

Third-Party Sites

This Privacy Policy does not cover third-party websites linked from the Websites. Sophus may provide links to third-party sites, and these entities may collect information about you independently. Sophus assumes no responsibility for the content or privacy practices of such third-party sites or the conduct of the entities operating those sites. Users are advised to review the privacy policies of any third-party sites they visit.

Trademarks

The Sophus name, logo, and design are registered trademarks of Sophus Technology Inc. All other trademarks, company names, and product names appearing on the Websites are the property of their respective owners and are recognized as such by Sophus.

Contacting Sophus

For inquiries related to this Privacy Policy or Sophus’s data processing practices, please contact us at [email protected].

Policy Amendments

Sophus retains the right to amend this Privacy Policy at any time, such as to comply with legal obligations or to accommodate changes in business requirements. Users are encouraged to review this Privacy Policy periodically for any updates. Prior to implementing new uses of personal data, Sophus will update its privacy notices and communicate any significant changes to the individuals affected before commencing new data processing activities.